What It’s Really Like to Work With a Remote Accounting Firm
Feeling a bit unsure about handing your books to someone you've never met in person is completely normal. Maybe you've had an accountant who was hard to reach, or you're worried "remote" means less attention, more tech headaches, or bigger security risks.
At PCS, those are exactly the worries the service model is built to solve. Here's what working with a modern remote bookkeeping and fractional CFO team actually feels like.
It's Totally Normal to Hesitate
“Remote accounting” can sound like canned reports and endless email threads. In reality, today's cloud accounting is built for connection, not distance.
With secure platforms, shared dashboards, and clear points of contact, remote accounting often delivers more clarity, more speed, and more continuity than a traditional in house setup ever could—and you don't have to chase anyone down for answers.
How Communication Actually Works
You get one main contact who really knows your business, plus a support team behind the scenes that always knows what’s going on.
PCS matches your communication style:
• Email, phone, or video calls
• Shared Teams channels for quick questions and collaboration
• Scheduled monthly reviews plus always on dashboards
Because everything runs in the cloud, responses are fast and organized. If your main contact is away, another team member already familiar with your file steps in so nothing stalls.
Personalized Service—Without the Commute
PCS is not a call center. Every client is paired with a dedicated controller or senior bookkeeper and backed by a multidisciplinary team that understands your space—construction, retail, e commerce, healthcare, professional services, and more.
Bilingual staff (English and French) meet with you regularly to walk through results, plan ahead, and surface clear action items—not just drop a stack of reports in your inbox. You get senior level expertise without the cost or overhead of another full time hire.
We Don't Just Send Reports—We Explain Them
Clients stay because the team doesn't just “do the books”; PCS helps you actually understand what the numbers are saying. Every engagement includes:
• Monthly financial review meetings to break down what's going well, what's not, and what to fix.
• Proactive communication so tax deadlines, cash dips, and surprises are flagged early.
• Flat rate pricing so you can ask questions anytime without worrying about billable hours.
The work goes beyond compliance—turning raw data into clarity and concrete next steps.
Data Security: It's a Big Deal Here
Your financial data is sensitive, and PCS treats it that way. The firm uses bank level encryption, secure cloud storage, and multi factor authentication across systems.
Security controls are being implemented so client data stays protected, monitored, and auditable. In practice, your information is safer in this setup than on a single office computer down the hall.
Will You Have to Learn New Software?
Only if you want to. PCS specializes in QuickBooks Online and related connected apps.
The team connects to the systems you already use—POS, payment platforms, CRMs, e commerce channels—and can automate a lot of the data entry so there’s less manual work on your side. The goal is to simplify your setup, not rebuild it from scratch.
Why Remote Often Beats “Local”
Even if your accountant is around the corner, how often do you actually go there? Remote bookkeeping gives you:
• Access: Fast responses and full visibility 24/7.
• Continuity: A whole team instead of a single point of failure.
• Expertise: Cross disciplinary experience from people who've seen your challenges before.
• Flexibility: A service that works around your schedule and business hours.
Many clients say they feel more supported remotely than they ever did with a traditional local firm.
The Bottom Line
Working with a remote accounting firm shouldn't feel distant. It should feel efficient, informed, and genuinely supportive. At Perfect Cents Solutions, professional bookkeeping, payroll, and CFO level guidance are combined with personal service, bilingual communication, and modern tools.
You'll always know what's happening in your business—and you'll always have a team just a message away. Ready for bookkeeping that actually feels connected?
👉 Book a free consultation today and see how PCS can help your business grow with clarity and confidence.
